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Privacy Policy

Privacy Policy

Last updated: February 20, 2026

Softomars Applications (“we”, “us”, “our”) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website softomars.com and use our services, in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and Romanian Law No. 190/2018.

1. Data Controller

The data controller responsible for your personal data is:
Softomars Applications
Bucharest, Romania
Email: info@softomars.com
Phone: +40 730 308 286

2. Personal Data We Collect

We may collect the following categories of personal data:

  • Contact form data: name, email address, phone number, company name, and your message content when you submit our contact form.
  • Technical data: IP address, browser type and version, operating system, referring URL, pages visited, date and time of access (collected automatically via server logs).
  • Cookies: small text files stored on your device. Please see our Cookie Policy for details.

3. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

  • Responding to inquiries (contact form submissions) — Legal basis: your consent (Art. 6(1)(a) GDPR) and our legitimate interest in communicating with potential clients (Art. 6(1)(f) GDPR).
  • Providing our services — Legal basis: performance of a contract or pre-contractual measures (Art. 6(1)(b) GDPR).
  • Website functionality and security — Legal basis: our legitimate interest in maintaining a secure, functional website (Art. 6(1)(f) GDPR).
  • Analytics and improvement — Legal basis: our legitimate interest in improving our website and services (Art. 6(1)(f) GDPR).

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:

  • Contact form submissions: up to 2 years from the date of submission, unless a business relationship is established.
  • Server logs: up to 12 months.
  • Contractual data: for the duration of the contract plus the applicable legal retention period under Romanian law.

5. Your Rights Under GDPR

Under the GDPR, you have the following rights regarding your personal data:

  • Right of access (Art. 15) — You may request a copy of your personal data.
  • Right to rectification (Art. 16) — You may request correction of inaccurate data.
  • Right to erasure (Art. 17) — You may request deletion of your personal data (“right to be forgotten”).
  • Right to restriction of processing (Art. 18) — You may request that we limit processing of your data.
  • Right to data portability (Art. 20) — You may request your data in a structured, machine-readable format.
  • Right to object (Art. 21) — You may object to processing based on legitimate interests.
  • Right to withdraw consent (Art. 7(3)) — Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at info@softomars.com. We will respond within 30 days.

6. Data Sharing and Transfers

We do not sell your personal data. We may share your data with:

  • Hosting providers — for website hosting and maintenance (within the EU/EEA).
  • Email service providers — to deliver communications you have requested.

Any third-party processors are bound by data processing agreements in compliance with Art. 28 GDPR. We do not transfer personal data outside the European Economic Area (EEA) without appropriate safeguards.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including SSL/TLS encryption, secure server infrastructure, and access controls.

8. Supervisory Authority

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP):

ANSPDCP
B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, Bucharest, Romania
Website: www.dataprotection.ro
Email: anspdcp@dataprotection.ro

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date. We encourage you to review this page periodically.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:
Email: info@softomars.com
Phone: +40 730 308 286

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